Large corporate wellness events succeed or fail on logistics, not intent. Here’s the checklist Samarata walks organizers through before a 200-person event.
1. Confirm headcount and session length
Headcount determines therapist count. At 10-minute sessions, one therapist covers roughly 6 people per hour; at 15 minutes, about 4 per hour. Work backward from your event window to size the team correctly.
2. Choose your formats
Chair massage moves the most people through quickly with zero setup friction. Table massage suits VIP or executive zones. Express hand-spa adds a high-visibility “wow” moment for a booth-style activation. Most large events mix two formats.
3. Plan the space
Chair and hand-spa setups need minimal floor space. Table massage needs more room and slightly more privacy. Map out zones before the event, not on the day.
4. Decide on add-ons
Eye checkups, vitals screening and physiotherapy consults can turn a massage activation into a full wellness day — worth deciding early since they affect staffing and space too.
5. Lock logistics with one vendor
A managed fleet means one point of contact for staffing, equipment and on-site coordination — rather than juggling multiple freelancers on event day.
Leave a Reply